From 2f0a8fba5c61ae33ab0c23db43e1d86ae08f98de Mon Sep 17 00:00:00 2001 From: Amanda <115730173+AmandaJ-W@users.noreply.github.com> Date: Wed, 24 Jun 2026 13:11:22 +0200 Subject: [PATCH] Update data_collection_kobocollect.md --- source/data_collection_kobocollect.md | 18 +++++++++++++++++- 1 file changed, 17 insertions(+), 1 deletion(-) diff --git a/source/data_collection_kobocollect.md b/source/data_collection_kobocollect.md index 1077e28b3..27d3e78f8 100644 --- a/source/data_collection_kobocollect.md +++ b/source/data_collection_kobocollect.md @@ -30,7 +30,23 @@ To download forms to your device: Downloaded forms will appear when you click on **Start new form** from the app main menu.

- Note: You will need to repeat this process any time an update is made to the form or form media. If you anticipate frequent form updates or are using dynamic data attachments, we recommend enabling automatic form downloads. + Note: +If your project has been set up for automatic form downloads with the Exactly match server option, all forms shared with the account are automatically downloaded to the device, removing the need for the previous step. +

+ +## Retrieving form updates + +When changes are made to a data collection form, you will need to retrieve the updates in KoboCollect **while connected to the internet.** The method for retrieving form updates depends on the [project settings](https://support.kobotoolbox.org/kobocollect_settings.html#form-management-settings). + +| Settings | Retrieving form updates | +|:---|:---| +| Default settings | Download new versions of a form by clicking **Download form**, selecting the form(s) to update, and clicking **Get Selected.** | +| Previously downloaded forms only | Updates will download automatically at the frequency configured in the project settings.

To force an update and ensure you are using the latest version, click **Download form**, select the form(s) to update, and click **Get Selected.** | +| Exactly match server | Updates will download automatically at the frequency configured in the project settings.

To force an update and ensure you are using the latest version, click **Start new form**, then click the refresh button in the top right corner. | + +

+ Note: +If you anticipate frequent form updates or are using dynamic data attachments, which require regular form updates to retrieve data from a parent form, we recommend enabling automatic form downloads.

## Collecting data